This post is an updated version of our 2016 post: A Look at Modern Security, Part 2. Mobile Device Management.
Mobile Devices are rapidly growing in number, first laptops, then phones, tablets, and now watches! Since there has been such a rise in mobile device usage, mobile security threats are increasing too. How can you begin to try and manage and protect all the devices your employees are now using?
This is a huge challenge, and employees are using mobile devices more than you or your IT Administrator may even be aware of. Whether you want to believe it or not, more and more company data is ending up on employee devices, making it critically important to have mobile device security and management in place.
According to TechRepublic “Based on a survey of 1,028 information security leaders as well as 615 business decision-makers, this year’s Data Exposure Report found that employees often use their own personal accounts to share company data. Specifically, 43% of the business decision-makers said they use personal email to share company files, while 31% said they use social media platforms such as Facebook and Twitter.”
You need to protect company information that appears in emails, company intranets, and company documents that are being shared via email and collaboration sites using cloud storage. No matter your business size, you need to stop and assess the threats you may be facing and put the right security solution in place.
The use of mobile devices has created an entirely new workplace, with a true 24×7 business landscape. Today, the productivity door is wide open, and you need to adjust to how your employees are working. Let’s look at how you can protect company data without impacting productivity and what you should look for in a mobile device management plan.
3 Quick Ways to Boost Mobile Security
1. Set a pin or passcode (multi-factor authentication).
This is your first line of defense. If someone wants to access your device, they will first need to break this code. This is not an easy task and can operate as a deterrent against theft. Some device manufacturers have an option to automatically wipe your device after a few unsuccessful attempts at your passcode or pin. So, even if your phone is stolen, your information can’t be accessed.
With the advancement of cybercrime tactics the FBI is urging companies to use more than the standard multi-factor authentication methods. They recommend, “using additional or more complex forms of multi-factor authentication for users and administrators such as biometrics or behavioral authentication methods.” This could range from a fingerprint to verifying your device’s geolocation.
2. Download remote locate and wipe tools.
There are thousands of applications out there, and many involve more than just crushing candy or shooting birds at pigs. Certain software can help you locate your lost or stolen device through its GPS. Apple® offers a service like this for their mobile devices aptly named Find my iPhone. For Android users, the Android Device Manager offers these services. Windows Mobile users also have this option from the Windows Phone website. Similarly, many third-party applications are available in each of the app stores.
3. Keep your device clean.
Utilizing an Antivirus and Malware scanner is never a bad idea. Your phones are mini-computers, and just like your “big” computer—they need to be cleaned from time to time. Malware and Virus threats can compromise information stored on your mobile devices. Malware has a snowball effect and can continuously pile up until it slows downs or stops your device.
Mobile Device Management Should:
- Be simple for your employee, which is key to the success! With our solution, employees can even enroll their own device, lock, or wipe it if they want through a self-service portal, or we can handle it all for you.
- Be free to communicate and collaborate between devices, partners, applications, and the cloud – all while being completely secure.
- Use containers to create a safe and secure area for emails, calendar info, contacts and documents to ensure company data is safe and separated from personal data on the device.
- Store all data in a company container which is also encrypted.
- Provide easy management if an employee leaves, and allow you to simply lock their container immediately, revoking access for them, but not you.
- Be easily configurable, enabling the container to use a different password than the device, and more which enhances mobile threat protection.
Whether your employees have one or all of the following: phone, tablet, or laptop, we can make it easy for them to follow corporate policy, and for you to enforce it with our Mobile Device Management solution. All mobile devices need to be managed the same way you have always treated traditional desktop PCs.